A Thank You Letter (Email) For An Interview: Examples & Advice

A Thank You Letter (Email) For An Interview: Examples & Advice

Thank You Letter For An Interview

Job thank you letter: why write a thank you letter after the interview, especially if you feel that it turned out to be unsuccessful and doesn’t promise you anything good?

Well, first of all, “hope springs eternal”. Until you receive a rejection from a potential employer, you still have a chance to get a job. This chance “increases in size”, if your competitors come to the finish «neck-and-neck» with you. If they have not made a better impression than you, they can still be!

In such a situation, your interview thank you letter may be the decisive argument in your favor. Just don’t have to think about writing or not writing an interview thank you note: be sure to write! Email after the interview should always be written if you are a really busy job search!

There are other explanations of why interview thank you letter is so important. By writing such a letter, you will not only demonstrate that you have good manners but also demonstrate confidence in your abilities. Confidence will be all the more obvious if you write this letter well! This is the second.

You must always remember that there is a “third.” Although, in terms of significance for your future fate, this argument is the main one. Take advantage of this career advice.

You write a letter after an interview, guided mainly by selfish goals. In fact, you are selling your merits as the best candidate for the vacancy.

Let it look from the outside is not quite noble, but “winner takes all”. Therefore, it is necessary to mention in the letter that you and the vacancy are ideally suited to each other, and in this position, you will be able to show all your best qualities and bring great benefits to the company.

Best Practices On How to Write a Thank You Note or Email After an Interview

Email after the interview is not Leo Tolstoy’s novel War and Peace. For writing this letter, the talents of a brilliant writer are not required. To do this, you need to remember only a few recipes, or rather, practical tips. They are very easy to remember, especially if you want to achieve the desired result.

So where to start? Of course, you need to start with a greeting. Here are the options: “Hello!” or “Dear Mr (Mrs).” Experts advise using official treatment because unnecessary familiarity can make an adverse impression on the recipient of the letter. And, on the contrary, politeness can bring extra points in your favor.

Following the greeting will be the main part: the so-called “body”. It should be concise and consist of two to three sentences (some experts suggest three to four paragraphs). The first sentence should be thanked for the time he spent on interviewing you.

In the second sentence, you need to correctly admire the atmosphere of the interview, its practical benefits for you and its cognitive value.

In the third sentence, you can praise yourself and assure the recipient of the letter that you will be happy to work in such a wonderful company under the guidance of such highly qualified specialists as he.

This will be a kind of confirmation of your interest in the vacancy.

In conclusion of the main text, once again remind yourself: write that you are ready to answer any questions of interest if they arise.

End the text with an assurance of impatience with which you expect an answer to your letter.

Everything: “with respect,” signature and personal details.

Remember: if several people interviewed you and you write letters after an interview with each of them, show all your talents and try to write letters that are different in content, albeit the same in meaning. Recipients can show each other your letters, and if it turns out that they are all unequivocal, then this will make a bad impression on all recipients. They will report their negative opinion to the authorities – and there will be no chance of getting a vacancy.

And one more thing: advice on letter format. Job thank you letter can be in handwritten or printed on a computer. It all depends on what kind of person the interviewer seemed to you. If he is a supporter of the classical style, then it would be advisable for him to send a handwritten letter. In other cases, you must use a computer and printer.

If the letter is written by your hand, it is sent by mail. Everything else is e-mailing. 

An Example Of A Thank You Email

Thank You Email Subject Lines Examples

Although with tips for writing a job thank you letter you can easily write a letter yourself, the Internet offers a ton of options (sample thank you letters) for such letters (professional thank you letter).

These letters differ from each other mainly in style and not in form and content because both form and content are traditional.

So – an example:

«Dear Mr. Smith!

Let me not thank you for the time you spent communicating with me on August 12 of this year. I am still impressed by our conversation, from your amazing manner of having a conversation with a stranger, from the atmosphere of trust that prevailed during our meeting.

I was deeply impressed by the specifics and accuracy, with which you had a conversation. Your company under your leadership is exactly what I dream about, especially since my specialization and my skills can find application in the conditions of your modernization of production.

I express the hope that I will receive a response from you and assure you of my readiness to answer any questions you may have.


John Peters»

This option is also possible:

«Hello, Sandra!

Please accept my sincere gratitude for the fact that yesterday you found the opportunity to give me time for a meaningful and very interesting conversation, which was more a friendly conversation than a traditional interview.

I am still impressed with the scale of your company, its exciting plans that you shared with me. I completely support these plans and would be happy to devote all my strength, capabilities and time to achieve the result.

I look forward to hearing from you. I am ready to answer all the questions that you had after the interview, as well as provide any information you are interested in.

Yours sincerely,

John Smitt»

As can be seen from the above examples, they are all of the same types, since they have the same goal: to remind the potential employer of you and accurately present you in the most favorable light. Everything else is “author’s variations on a theme”. The difference is only in the style of writing and the degree of moderation of enthusiasm for the recipient of the letter.


Here you must be extremely accurate. What matters is not only the correct spelling of the name and address of the recipient of the letter, the presence of a return address but also the content. You need to re-read the letter several times and make sure that you wrote everything you needed to write and exactly the way you had to write.

It is necessary to check the text for grammatical, spelling, stylistic and other errors. Having mistakes is a stain on your reputation that can bury your hopes of getting a job, even despite all your professional skills.

And the last tip: if this is a handwritten letter, then it will not be superfluous to put your business card in an envelope: let the recipient remember you and let him remember you in the future! Now post resume thank you letter! Immediately – no later than the day after the interview!